Full Service

Full service event planning and coordination

Wedding & Event Planning

STARTING AT $5,000

Full service event planning and coordination, from concept to the execution of the event. This is for the busy couple who appreciates detailed event design, budget projections, all professional vendor referrals, and everything you will need to make the event day to run flawlessly. Bella Vita Events will handle all the tedious details, logistics and planning; allowing our couple to relax and truly be a guest at their special wedding day.

PRE-WEDDING SERVICES:


  BUDGET: Create a customized budget that will be approved by couple/client before any planning begins.

  LOCATION: Assist with locating and contracting the perfect location.

  VENDOR RECOMMENDATIONS: Create customized vendor options based on budget, vision, and personalities.

  WEDDING DESIGN: Work with the couple to determine concept color, and event with client and vendors to complement entire event vision.

  NEGOTIATE: Schedule, attend, and negotiate all professional vendors. Serve as a liaison between couple and vendors for all logistical needs.

  STATIONERY: Provide guidance with all of the printing of the stationary (i.e. save the date, invitations, programs, menus, place cards, etc.)

  MENU: Advise with menu, dessert, and bar selections and attend tasting

  WEDDING ATTIRE: Guidance with wedding attire and accessories (i.e. bride, groom, and wedding party).

  GUEST MANAGEMENT: Negotiate group room blocks for you and your guests at preferred hotels and arrange transportation for guests on event day.

  CONFIRMATION: 10 days before distribute all timelines and details to confirm all rentals, vendors and entertainment guidelines, logistics and call times, set- up and break-down info: including maps and vendor details.

  TIMELINES: Prepare all rehearsal, wedding day documents (vendor call sheet, timelines for pre-ceremony and reception, diagrams, vendor logistics, and checklists.

  FINAL WALK THRU: At venue 30-60 days prior to address any concerns and lock full vision

  REHEARSAL: Attend and execute rehearsal and collect all wedding day items (i.e. stationary, favors, signage, etc).

  EVENT DAY: Coordinate the event (ie: wedding ceremony & reception, fundraiser, private party).

Wedding Day Coordination Duties

• Early arrival to ensure that set-up is placed accordingly
• Receive deliveries and greet vendor
• Cue musicians or music for ceremony
• Help wedding party/guests who have special needs
• Lining up and cue the wedding party when it’s time to walk down the aisle
• Making sure wedding dress and train are perfect
• Gather family/wedding party for photographs
• Making sure that all finishing touches are complete
• Ensure proper placement of guest seating place cards, wedding favors, etc.
• Wedding programs, exit petals, cameras, etc…
• Answer guest’s questions and concerns within the day
• Assist DJ or MC in guiding guests
• Supervise and communicate with catering manager
• Distribute gratuities and final payments to vendors on your behalf
• Arranging transportation for delivery of wedding party
• Ensure vendors provide services as requested
• Ensure set-up is correct and location returned in order
• Secure and store any specialty items
• Available and alert to take care of any unexpected concerns
• Personally, assist the Bride and Groom
• Flower Distribution
• Coordinate Reception
• Grand Entrance
• First Dance
• Toast
• Cake Cutting
• Let you be a guest at your event…

Partial Service

Partial Service event planning and coordination

Wedding & Event Planning

STARTING AT $3,500

You’re a DIY client/bride who wishes to take on a lot of the legwork, but really wants the expertise and quality controlled recommendations from a professional planner. You will receive professional vendor referrals, assistance with budget and logistics, and have someone on site at your event, to quality control the flow, to help make your day memorable.

PRE-WEDDING SERVICES:


  BUDGET: Create a customized budget that will be approved by couple/client before any planning begins.

  LOCATION: Assist with locating and contracting the perfect location.

  VENDOR RECOMMENDATIONS: Create customized vendor options based on budget, vision, and personalities.

  WEDDING DESIGN: Work with the couple to determine concept color, and event with client and vendors to complement entire event vision. *optional

  CONFIRMATION: 10 days before distribute all timelines and details to confirm all rentals, vendors and entertainment guidelines, logistics and call times, set- up and break-down info: including maps and vendor details.

  TIMELINES: Prepare all rehearsal, wedding day documents (vendor call sheet, timelines for pre-ceremony and reception, diagrams, vendor logistics, and checklists.

  FINAL WALK THRU: At venue 30-60 days prior to address any concerns and lock full vision.

  WEDDING ATTIRE: Guidance with wedding attire and accessories (i.e. bride, groom, and wedding party).

  REHEARSAL: Attend and execute rehearsal and collect all wedding day items (i.e. stationary, favors, signage, etc).

  EVENT DAY: Coordinate the event (ie: wedding ceremony & reception, fundraiser, private party)

Wedding Day Coordination Duties

• Early arrival to ensure that set-up is placed accordingly
• Receive deliveries and greet vendor
• Cue musicians or music for ceremony
• Help wedding party/guests who have special needs
• Lining up and cue the wedding party when it’s time to walk down the aisle
• Making sure wedding dress and train are perfect
• Ensure proper placement of guest seating place cards, wedding favors, etc.
• Wedding programs, exit petals, cameras, etc…
• Answer guest’s questions and concerns within the day
• Assist DJ or MC in guiding guests
• Supervise and communicate with catering manager
• Distribute gratuities and final payments to vendors on your behalf
• Arranging transportation for delivery of wedding party
• Ensure vendors provide services as requested
• Ensure set-up is correct and location returned in order
• Secure and store any specialty items
• Available and alert to take care of any unexpected concerns
• Personally, assist the Bride and Groom
• Flower Distribution
• Coordinate Reception
• Grand Entrance
• First Dance
• Toast
• Cake Cutting
• Let you be a guest at your event…

Coordination Services

Coordination Services For Weddings & Events

Wedding & Event Planning

(Budget, Timelines, Rehearsal, & Event Management)

STARTING AT $2,500

A perfect option for the client, who wants to take care of all the preliminary planning, but understands the importance of having an event coordinator on your day to manage and take care of all the details in the final quarter of planning! Our packages include working with you in the final couple of months to the event day, to make sure everything is on schedule and to have a voice on your event day and let you be a guest at your own event.

PRE-WEDDING SERVICES:


  BUDGET: Create a customized budget that will be approved by couple/client before any planning begins.

  VENDOR RECOMMENDATIONS: Create customized vendor options based on budget, vision, and personalities

  WEDDING DESIGN: Work with the couple to determine concept color, and event with client and vendors to complement entire event vision.

  CONFIRMATION: 10 days before distribute all timelines and details to confirm all rentals, vendors and entertainment guidelines, logistics and call times, set- up and break-down info: including maps and vendor details.

  TIMELINES: Prepare all rehearsal, wedding day documents (vendor call sheet, timelines for pre-ceremony and reception, diagrams, vendor logistics, and checklists

  REHEARSAL: Attend and execute rehearsal and collect all wedding day items (i.e. stationary, favors, signage, etc).

  EVENT DAY: Coordinate the event (ie: wedding ceremony & reception, fundraiser, private party)

Wedding Day Coordination Duties

• Early arrival to ensure that set-up is placed accordingly
• Receive deliveries and greet vendor
• Cue musicians or music for ceremony
• Help wedding party/guests who have special needs
• Lining up and cue the wedding party when it’s time to walk down the aisle
• Making sure wedding dress and train are perfect
• Ensure proper placement of guest seating place cards, wedding favors, etc.
• Wedding programs, exit petals, cameras, etc…
• Answer guest’s questions and concerns within the day
• Assist DJ or MC in guiding guests
• Supervise and communicate with catering manager
• Distribute gratuities and final payments to vendors on your behalf
• Arranging transportation for delivery of wedding party
• Ensure vendors provide services as requested
• Ensure set-up is correct and location returned in order
• Secure and store any specialty items
• Available and alert to take care of any unexpected concerns
• Personally, assist the Bride and Groom
• Flower Distribution
• Coordinate Reception
• Grand Entrance
• First Dance
• Toast
• Cake Cutting
• Let you be a guest at your event…

*Pricing is determined upon guest count, budget and location